Hall Hire FAQ

Table of Contents

Current GPSC members are able to hire the hall for private functions.
Charity and Nor For Profit Organisations may be eligible at the discretion of the GPSC Management Committee.
GPC may hire the hall for meetings / training days etc. during the day.

The hall may be hired for private functions at times other than our usual members opening times.
Members opening times are Wednesday 4pm – 7pm and Friday 3:30pm – 12pm.
Saturday nights are reserved for member hires.
Other days and times are available, however as many of our volunteer bar staff are also full time employees, this will be subject to availability.
The hall is unable to be hired on public holidays, Easter holidays and during the Christmas / New Year break.
The licenced hours of the club are 10am – 12pm Monday to Sunday

17 – 20 years of age birthday parties
Sporting Team Breakups
The premises are not for hire in any way to any group or individual for the financial gain of that group or individual including Sporting Bodies.

Further information is contained in the hall hire form terms and conditions.

Confirm the availability of the hall from the GPSC Bookings Calendar.
Complete the online booking form. At this time the booking will be marked as UNCONFIRMED– No Bond Paid.
Once the $500 bond payment is confirmed, the booking is secured.

$500 refundable bond fee.
- This will be returned as soon as possible after the function once confirmation of no damage has been obtained.
- Any damages or extra cleaning costs will be deducted from the bond.
- Damages that exceed the bond payment may require further payment and will need to be discussed with GPSC committee.
$150 cleaning fee.
- Payment of the cleaning fee is to be made directly to the GPC cleaning contractor.
- Details of payment type preference will be communicated by the cleaner.
$TBC – Tablecloth Laundry Fee
- GPSC has a set of black tablecloths available for use.
- Fee covers laundering of tablecloths.
- Payable directly to cleaner.
Bar Staff – $38 / per person / per hour
- If external (non GPSC) bar staff are required, GPC will pass this cost on to the hirer.

Kitchen & BBQ
- The Kitchen & BBQ is available to user for all hirers.
- Kitchen includes –
  - Microwave
  - Under bench fridge
  - 10 Tray combi oven and steamer
  - 2 basket fryer
  - 4 burner cooktop
  - Electric fryer
  - Urn
  - Bain Marie
  - Dishwasher
- A cleaning fee may be deducted from the bond if the facilities are not left in a reasonable state of cleanliness.

Coffee / Tea
- An urn is available to be used in the kitchen or in the hall.
- Coffee, tea and paper cups are available.
- Milk will need to be provided by the hirer.

Stage / Dance Floor
- The stage area is able to be used by DJ’s and bands etc.
- Stage lighting is controlled from behind the bar.
- Music can be sent to the dance floor speakers from behind the bar, via Bluetooth.

Audio Visual
- 7 televisions located in the eastern side of the hall.
- 1 projector and large screen permanently installed.
- All screens have the ability to display content from the GPSC laptop and AV gear.
- Slideshows can be played from the GPSC laptop.
- Music can be played from the GPSC laptop or via Bluetooth

Chairs & Tables
- ~18 rectangular 6 seat blow mould tables for use.
- ~120 blue and brown chairs are able for immediate use, a further 60 orange chairs can be requested ahead of the event.
- Rectangular tablecloths are available but will require cleaning if used.

Pool Table & Darts
- The pool table is available for use during functions.
- The pool table hard cover and tablecloths must be used if the pool table is to be used as a serving station.
- Darts and dart board are located on the western wall.

More detailed information can be found in the GPSC Facilities Guide.

Access to the hall outside of members hours is via a “Function Access” card.
The function access card can be collected from RGTCT security the day prior to the event.
This card allows access to the hall through the front door.
The building must be secured when no one is in attendance.
Instructions on securing the building are located at the internal card reader near the front door.
Function setup may occur during members opening times but exclusive access is not guaranteed until the day of the booking.
Cleaning may be required from the previous day, if early access is required advise the GPSC bookings team.
Return the card to RGTCT security after the function.

Last drinks will be called at 2330 for a 0000 closing time.
The hall should be returned to normal setup prior to leaving on the day of the function.
Special consideration may be granted if no functions are booked for the following day.

GPSC does not provide food as a service so an external caterer may be engaged to use the kitchen.
The kitchen appliances are gas operated and care must be taken to ensure the safe operation of gas appliances
GPSC does not maintain an inventory of cutlery and plates, these will need to be provided by the hirer.

GPC maintains a general stock of alcoholic and non alcoholic beverages as standard.
The beverage list is displayed on the digital signage and in hard copies at the bar.
This list can be requested by the hirer in advance.
Beverages not on the list can be requested given sufficient time before the event at the discretion of the GPSC Management Committee.
Special mixers (orange juice, milk, pineapple juice etc.) may be brought in by the hirer.

A bar tab can be run according to the conditions set out by the hirer at the commencement of the function.
Limits
- Open – Bar tab is run without limit.
- Limited – Bar tab is run to a predetermined limit and stopped.
Product Restrictions
- Unrestricted – Bar tab is open to ALL beverages.
- Restricted – Bar tab is only available to predetermined list of beverages.
Guest Inclusions
- All Guests – Bar tab is available to ALL guests
- Included Guests – Bar tab is available only to INCLUDED guests.
- It is the hirers responsibility to have a way for the bar staff to identify who is included (wrist bands etc.)
Payment
- Can be made by card through the cash register at the completion of the tab / function
- Can be invoiced after the function is complete